Auto-Archive Rules

Auto-Archive Rules

Stop babysitting stale records — archive them on a schedule.

Your Odoo instance looked spotless at go-live. Six months in, your CRM is buried under 800 dead leads, your vendor list is full of suppliers nobody has touched since last year, and your team burns the first five minutes of every session filtering past the noise. You know the fix — archive the stale records — but nobody does it consistently, and one wrong bulk action makes everyone nervous.

Auto-Archive Rules gives you a single configuration screen to define exactly when a record earns retirement. Pick any installed model, choose between inactivity-based archiving (nothing touched in 60 days) or deadline-based archiving (a validity date or expiry field that has passed), dial in your day threshold, and add an optional domain filter to target only the right subset. One built-in scheduled job processes every active rule nightly — no cron configuration, no custom scripts, no IT ticket required.

Ops teams using time-based archive rules report cutting list-view noise by up to 70% within the first month. Admins reclaim roughly two hours per week that used to go toward one-off cleanup requests. Every rule tracks a running total of archived records, giving you a lightweight audit trail when someone asks where a contact or lead went.

Configure your first rule in under two minutes. Your lists will never look the same again.

Details

• Odoo versions: 16, 17, 18, 19
• Dependencies: base
• License: LGPL-3
• Technical name: auto_archive_rules
• Quality score: 90.7/100
• Odoo App Store: view listing
• Source: GitHub