Vendor Invoice Approval Workflow

Vendor Invoice Approval Workflow

Stop paying vendor bills before your managers see them

Right now, your AP clerk can pay any vendor bill the moment it arrives. Your department heads find out when they see the GL report—usually after the budget is already blown.

This addon gives you approval gates. You set a dollar threshold (say $500), pick which manager owns each vendor or category, and Odoo routes every bill above that limit to the right approver before payment posts. Bills under the threshold post automatically. Approvers get an email with a link to approve or reject in one click. Rejected bills route back to AP with a note explaining why.

You also get a dashboard showing every bill waiting for approval, who's holding it, and how long it's been pending. Every approval (or rejection) logs in the bill's chatter with a timestamp and the approver's name. If you need dual sign-off—say Finance and the department head both review bills over $5,000—you can stack two approval steps in sequence.

Setup takes about 10 minutes: add your thresholds, assign approvers by vendor or account, and turn it on. From that point forward, no vendor bill posts to your GL without the approval chain you defined.

Details

• Odoo versions: 16, 17, 18, 19
• Dependencies: base, account
• License: LGPL-3
• Technical name: invoice_approval_workflow
• Quality score: 90.4/100
• Source: GitHub